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Time Tracking Built for All Employees

From working in the office to the field, track time seamlessly with a flexible solution built for all employee types. Boost productivity with customizable features that adapt to your team’s working arrangement —whether they’re on-site, remote, or on the go.

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Enhance Security & Prevent Time Fraud

Features include photo capture verification, GPS/location tracking, and secure login controls to prevent buddy punching.

Ensure Compliance with Company Policies

Automated break handling, overtime rules, and validation settings ensure accurate and compliant time records.

Time Tracking From Anywhere

Works on desktop, mobile, and tablets with support for digital timesheets, virtual punch clock terminals, and stopwatch timers.

Flexible Time Entry Methods

Multiple input options including manual timesheets, centralized tablet clock-in, and real-time timers

Cutomizable Time Tracking

Configure custom fields (tasks, job numbers), clock rules (rounding, breaks, missed entries), and workflow-specific logic.

Approval Workflows & Oversight

Supports multi-level approvals, automatic manager assignment, and role-based permissions.

Real-Time Visibility & Reporting

Live dashboards, customizable reports, drag-and-drop filtering, and editable data views for instant insights.

Payroll & System Integration

Export data via CSV/PDF or integrate directly with payroll and ERP systems.
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TIME TRACKING

Flexible Time Entry Methods

Simplify time tracking with digital timesheets and a built-in stopwatch accessible on any device, enabling accurate, efficient logging of work hours and tasks.

Digital Timesheets

Simplify time entry with digital timesheets accessible from any device, allowing employees to log their hours efficiently and accurately.

Virtual Punch Clock Terminal

The web should be the place where you want to spend most of your time. So make sure there's no room for errors by experts who will help not just design but also fix.

Stopwatch

Use a built-in stopwatch to record time spent on tasks or projects precisely, enhancing billing accuracy and project management.

Custom Time Tracking Rules

We understand every business has its own set of unique rules and logic when it comes to time tracking. We offer a customizable solution will fit the needs of your business.

Adjust the clock-in/out process to fit your organization’s workflow. Whether it’s disabling PIN requirements or setting terminal expiration dates, you have control over how time is tracked.

Define custom rounding rules for clock-ins and clock-outs, start/end time and break tracking

Set up unique time entry fields that align with your specific workflows, such as tasks and job numbers.

Apply different rules for breaks and missed entries to ensure your time records align with company policies.

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Simplified Approval Workflows

Approval workflows can be configured to match your organization’s needs. Assign managers to specific employees for review, set up multi-step approval processes, or allow admins to submit entries on behalf of team members. You can also control access and permissions to ensure the right people have the ability to view, edit, approve, or reject time entries.

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Automatic Manager Assignments

Managers are automatically linked to their respective employees, streamlining the approval process and ensuring efficient oversight.

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Customizable Reports

Use filters and drag-and-drop features to organize data and get the insights you need.

Live Data Manipulation

Update time entries directly from reports, making it easy to keep records accurate and up-to-date.

Autosave Functionality

Prevent data loss with automatic saving of in-progress time tracking entries, ensuring all time is accounted for.

Time Entry History

Employees can view a detailed history of their time entries, promoting transparency and accountability.

Employee Personalization

Allow employees to set default values for job numbers, tasks and custom fields.

Sage 300 ERP Integration

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Output & Integrations

Export your report for the period as PDF or CSV for import into your accounting program. Custom export formatting and integrations availableupon request.

TIME TRACKING

Frequently Asked Questions

InStaff uses features like GPS location tracking, mobile time clock software, and secure logins to ensure employees clock in only when and where they’re supposed to. This prevents buddy punching, false entries, and other forms of time theft.

Yes. InStaff’s mobile time tracking software allows employees to clock in and out from anywhere. GPS tracking confirms their location so you know remote teams and field employees are logging accurate hours.

Absolutely. InStaff is built with field employees in mind. Our mobile time clock works on smartphones, making it easy for staff in construction, delivery, healthcare, and other fieldwork to track time seamlessly.

Supervisors can adjust time entries with proper notes or approvals. InStaff keeps a clear audit trail of any edits to ensure accurate and transparent payroll records.

Yes. InStaff integrates with popular payroll systems, so time data flows directly into payroll, reducing errors and saving time on manual entry.

Yes. Managers can view live dashboards showing who is clocked in, where they are, and how many hours they’ve worked. This helps monitor productivity and attendance instantly.

Employees log in through the InStaff web portal on their phone/computer browser, clock in with GPS verification, and their hours are instantly recorded in the system. No paper timesheets, no guesswork, just accurate data.

Yes. InStaff can send automatic alerts when an employee forgets to clock in/out or is approaching overtime, helping managers stay on top of labor costs and compliance.